After receiving an incident report, the Title IX coordinator will contact the complainant to offer supportive measures and will then conduct an assessment within 72 hours to determine if an investigation should proceed. Investigations must be prompt, fair, and impartial.
Once an investigation is initiated, the following steps will occur:
1) The Tile IX Coordinator will appoint an Investigator. The Investigator will then send a Notice of Investigation to both parties.
2) The Investigator will have an initial meeting with the complainant to:
- Review the incident report
- Collect or request all relevant evidence and documents
- Review rights and options with respect to the incident reported
- Review relevant interim supportive measures
3) The Investigator will then schedule an initial meeting with the person(s) accused to review the same four points outlined above.
4) The Investigator will meet with witness(es) who have direct knowledge of events and also review any relevant documentation.
5) The Investigator will draft a written report to summarize the allegations, relevant evidence, findings, and outcomes. External resources may be used to assist in preparation of the written report including anyone trained in Title IX or sexual harassment/discrimination proceedings. The Investigator will then meet with the Title IX coordinator to review the report. The Investigator may in certain cases seek to resolve the matter informally if both parties agree.
6) The Investigator will provide the report to both parties for review with 10 calendar days for response.
7) After both parties have an opportunity to respond, the Investigator will make any revisions and then send the final report to a separate decision-maker who will issue a written final determination at the end of 10 calendar days.
8) The final determination shall include the following:
- Description of alleged violations (including relevant policies violated)
- Summary of findings of fact and rationale supporting the determination
- Description of sanctions imposed on the respondent
- Remedies to be provided to the complainant designed to restore or preserve access to the education program or activity
- Procedures/timelines for any appeal
Interviews, allegations, statements, and identities will be kept confidential to the greatest extent possible as allowed by law. However, PODER Academy will not allow the goal of confidentiality to be a deterrent to an effective investigation.
9) At the conclusion of the investigation, the Investigator will provide all documentation, records, notes, evidence, and reports to the Title IX Coordinator to retain for 7 years.
* The preponderance of the evidence standard will be used for all formal complaints of sexual harassment.